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Meeting rooms and auditoriums




Today, work groups require intelligent analysis of information for decision-making in their company. This can be achieved with tools that facilitate remote interaction with collaborators, as well as with audiovisual elements that display the information of the presenters. These elements can increase the functionality of a Boardroom , and thus convert it into a Crisis Room (War Room) , Situation Room, Council Room, Training Rooms, Multipurpose Rooms, Huddle Rooms, Zoom Rooms or any of the names we hear today for this type of spaces.

How to equip a modern boardroom?

The Modern meeting rooms can integrate projectors, flat screens, touch screens, LED screens, LED LCD screens, microphones , interactive whiteboards, video conferencing, Zoom video conferencing, Telepresence , lighting, audio systems , furniture for meeting rooms, as well as touch panels for control the installed elements . All these equipment are adapted and integrated by a design that Grupo Covix works together with the user to achieve automation and control total of the rooms. The audiovisual equipment of a Boardroom They are automated so that a touch screen gives full control of the room's functions. In this way, you can control audio, video, lighting , curtains, air conditioning, and virtually any electronic device installed within the room.

It is important to take care that the table in a Boardroom looks clean. Cables and accessories should be hidden under the table, and a desk can be used interface such as a table-top service box or TILT-N-PLUG table-top installation box that extends out from the table when pressed and contains all the necessary connections so that one or more laptops can be deployed. To this we can add other functionalities, until we reach a fully equipped and automated room by means of control systems that allow us to operate the room in a simple way, freeing us from remote controls that make the operation of the room difficult.

How to equip a modern auditorium?

The main components of these spaces are generally front projection screens, long-throw projectors, LED screens , speakers and microphones. Additionally, we could integrate a professional audio system or a simultaneous translation system .

Covix Group also has solutions for auditorium furniture such as: auditorium seats, platforms, etc.

It can be an auditorium , a multipurpose room, a training room, a boardroom, in short, any space that requires audio and/or video to ensure that the message directed to a certain audience has a greater impact and better communicates its message.

Covix Group can support you with the design, supply, installation and maintenance of the systems to be installed in all types of audiovisual spaces.



Meeting Rooms

How to equip a modern boardroom?

Modern Boardrooms can integrate wireless collaboration systems , Samsung Flip screens, room reservation systems , touch screens, displays , microphones , interactive whiteboards, video conferencing , telepresence, lighting, audio systems , as well as touch panels to control the installed elements.

All of this equipment is adapted and integrated so that the end user has the best UX. Grupo Covix has the latest Technological Solutions applicable to all types of current Meeting Rooms such as: Huddle Rooms, Zoom Rooms , Focus Rooms, Small, Medium and Large Rooms , Modular Rooms, Classrooms , Gaming Rooms, Stay Rooms or Living Rooms , Training Rooms , etc.

The audiovisual equipment in a modern meeting room is automated so that full control of the room's functions can be taken from a touch screen.

In this way, audio, video, lighting, curtains, air conditioning, and practically any electronic device installed inside the room can be controlled.

In addition to this, Grupo Covix has a specialized team that designs and implements furniture for meeting rooms such as meeting room tables, meeting room chairs, etc.

Training Rooms

Training rooms are a vital part of any institution or company that is always looking to improve the skills and knowledge of its employees. These spaces must have everything necessary so that the courses, seminars, workshops or talks given there can be used in the best way.

For the proper use of modern training rooms , it is important to have a good organization that starts with a room reservation system , a wireless collaboration system such as Clickshare , interactive Samsung Flip screens , and the correct equipment for training rooms , such as special chairs and tables, automation systems for blinds, audio, microphones, lighting, etc.

Different technologies can be integrated into these rooms, such as: Flat Screens, Touch Screens, Projectors , Collaboration Systems, Audio and Video , Microphones , A/V accessories for tables, Furniture, Room section, Videoconferencing, etc.

Over the course of 40 years, Grupo Covix has designed and implemented Training Rooms in CDMX , Training Rooms in Monterrey, Training Rooms in Guadalajara and many others throughout the Mexican Republic and Latin America.

Council Chambers

What is a Boardroom?

Boardrooms or State Council Rooms are designed and created for the exclusive use of Directors, CEOs, VPs, Governors, etc., which is why this type of Rooms must have a design, furniture and state-of-the-art equipment.

Generally, a Boardroom is of considerable size. These are not small meeting rooms, but rather rooms that can seat more than 12 people and can have 30 or more people sitting inside. They are characterized by having a horseshoe or oval shaped table. This design allows for placing flat screens or decorations in the center of the table, since due to the size, the Boardroom table will leave a space in the center. Since these are tables of considerable size, it is very common to need to use microphones so that all attendees can hear what the board members want to say. Generally , gooseneck microphones are used, wired or wireless , although overhead microphones are also used to allow for a cleaner table. There are gooseneck microphones that contain a voting system at their base and can be operated through a small LCD display that will send results to software so that they can be processed.

The main elements that make up this type of Boardroom are: flat screens, touch screens, tablets, touch panels, video processors, room reservation systems, speakers, microphones, simultaneous translation systems , automation and collaboration, electronic or smart glass, etc.

Crisis Rooms (War Room)

What is a Crisis Room?

Crisis and Monitoring Rooms , as their name suggests, are rooms designed for the visualization and monitoring of risks or emergencies in a country, state, or company, as well as the monitoring of people or properties affected by a situation. The main objective of these spaces is for users to centralize information about an emergency, request resources, plan and adjust responses or tasks of actions to be carried out in order to make decisions and act in a timely, efficient, and effective manner.

They can be used to monitor, declare alerts, activate a crisis plan and make decisions to respond to emergencies or disasters . In short, they are a necessary instrument for coordination and effective response to a threat and/or emergency response.

Its main functions are:
- Share information between different institutions and elements that intervene during an emergency (Collaboration).
- Provide prompt and timely information to guide correct decision-making.
- Develop response and action plans.

Due to the type of information handled in a Crisis Room or War Room , it is very important that these spaces have a Collaboration System that allows interaction between different spaces, sites, facilities or even Cities.

It is very common to have a Crisis Room next to a Monitoring Center , since in the event of an emergency that requires special attention, the information must be immediately shared with higher commands so that the relevant actions and decisions can be taken.

A good Crisis Room has a video wall, screens, touch screens, touch panels, collaboration and automation systems , CCTV centralization, audio and microphones.

Multipurpose Rooms

From a small Boardroom to a presentation room, these spaces integrate different Audiovisual Solutions, capable of integrating all of them in a single space. Its main characteristic is the flexibility to operate as a small Boardroom or be reconfigured in different ways to end up with the distribution of a larger room or even an Auditorium.

They can be used as modern boardrooms , small boardrooms, training rooms , training rooms, presentation rooms, etc.


A modern meeting room or a modern multipurpose room must have a style that adapts to any need of any user and must integrate and collaborate all the elements that make it up such as: Touch screens, Room Reservation System , Audio Automation, Video, Microphones, Curtains or blinds, screens, climate, Lighting, even the furniture for Meeting Rooms must be suitable for Collaborating in small and large spaces.

Room reservation system

Nowadays, corporations have multiple modern meeting rooms for employees to hold their meetings. As the number of meetings increases, the need arises for these to be scheduled on a calendar. That is why Grupo Covix integrates Meeting Room Scheduling or Administration Systems into its Solutions.

How does the Room Reservation System work?

It works by means of a touch screen located outside the Meeting Room , which displays the status of the Room as well as the person for whom it is reserved. A user can manage the site's schedules, thus ensuring that the Room remains reserved through a Room Reservation Manager.

Main features of the Meeting Room Reservation System.

The main feature is a touch screen so that the person can interact with it and obtain more information about the Boardroom or the Meeting, as long as their user privileges allow it; In addition to this device, the Room Reservation System can be used through a Web browser.

Brands such as Crestron, AMX and Kramer , specialized in Automation and control of Meeting Rooms , integrate Meeting Room Booking Systems into their product catalog with the intention of achieving total automation not only of Audio and Video, but also of Meeting Room Booking management.

Auditoriums

For more than 40 years, Grupo Covix has developed and installed, through our team of Project Managers and technicians, different types of Auditoriums such as: Municipal Auditoriums, Modern Auditoriums, Small Auditoriums, etc.

The audiovisual equipment in an auditorium is crucial for the presenter to convey the message to his audience. To do this, it will be necessary that the audio and video that the presenter wants to transmit is perfectly visible and perfectly audible for all the audience in the auditorium , from those in the first row to those in the last.

For the presentation of the video in an auditorium, a projector and a large front screen will be required, or a LED screen that achieves high brightness is much more advisable, especially in cases where the lighting of the auditorium is difficult to control.

As for audio, we will require everything from a microphone system for the presenter to an adequate speaker distribution, whether in line array, ceiling speakers, or wall/wall speakers. Other systems such as simultaneous translation, teleprompters, sound booth, acoustic insulation, etc., are part of the audiovisual integration with which Grupo Covix makes possible the turnkey construction of first-world auditoriums .

Wireless Collaboration

Nowadays, having a modern Boardroom or a Huddle Room that is friendly to all users is essential and a Wireless Collaboration System is the ideal solution to facilitate communication between all visitors.

ClickShare is the wireless presentation system for small and medium-sized meeting rooms with which You will be able to share content without complications from your laptop, tablet, cell phone or any mobile device, without cables, without configurations and without waiting times. You will be able to view on the same screen from 1 to 4 presentations simultaneously without interruptions, having a user in moderator mode and the best thing is the compatibility with various operating systems such as Apple and Android.

This system has different collaboration options with annotation, whiteboard and touch back functions, and best of all, it is user-friendly!